Why do company cards matter?
Company cards eliminate cash payments for fuel and tolls, improving security and reducing accounting workload. Fleet managers gain visibility into fuel consumption (detecting theft or inefficiency), toll costs by route, and overall vehicle expenses. For drivers, company cards simplify payment—no need to collect receipts and request reimbursement. For logistics companies operating across multiple countries with different toll and fuel systems, company cards provide standardized payment infrastructure across borders.
How does a company card work in logistics?
A logistics company issues company cards to drivers or assigns cards to specific vehicles. The card is accepted at fuel stations, toll plazas, and parking facilities across Europe. When used, the transaction is recorded with location, date, amount, and vehicle identifier. At month-end, the fleet manager receives a detailed report showing fuel purchases by vehicle, toll expenses by route, and total fleet costs. The company pays a single consolidated invoice covering all card transactions. Data helps identify cost-saving opportunities and detect unusual spending patterns.
Services using company cards
- Fuel purchases at service stations across Europe
- Highway toll payments (electronic and manual plazas)
- Parking and rest area fees
- Vehicle maintenance and repair billing
- Vehicle wash and cleaning services
Example in practice
A logistics company operates 50 trucks across 12 European countries. Each truck is assigned a company card. A driver in Poland needs to refuel, cross borders to Germany and Austria, and pay tolls on Austrian highways. Using the company card, the driver: (1) refuels in Kraków, Poland, (2) pays tolls at German border crossings, (3) pays Austrian highway vignette and tolls. All transactions are recorded on the card with location and time. At month-end, the fleet manager receives a detailed report showing: fuel costs per vehicle (€12,400 total), toll expenses by country (Poland €340, Germany €580, Austria €420), and parking costs (€190). The report helps identify which routes are most expensive and whether fuel consumption is normal or indicating vehicle issues.