Exhibition logistics solutions

Exhibition materials must arrive on time. Van Express delivers stands, display equipment, promotional materials, and products for trade shows and events across Europe by organising fast and direct cross-border exhibition logistics solutions. Keep your team prepared and ready.

Black rolling garment rails loaded with trousers, shirts and leather coats on hangers in a white-walled room
Event & exhibition transport

Express transport

From promotional material to complete booth equipment, we collect in as little as three hours and deliver across 42+ European countries.

Direct-to-venue delivery

We deliver your exhibition or event equipment directly to the required venue, reducing unnecessary transfers and helping your team prepare on time.

Time-critical delivery

When exhibition deadlines cannot move, our express logistics solutions help ensure your equipment arrives at the venue on time.

Supporting every stage of your exhibition logistics

Van Express provides professional exhibition and event transport service solutions for businesses preparing for industry trade shows, expos, product launches, conferences, brand activations, sports events, concerts, and festivals across Europe.

Our exhibition logistics services support:

  • Exhibitors
  • Exhibition stand builders
  • Event agencies
  • Event organisers
  • Marketing agencies
  • Technology companies

Whether you are attending a single trade show or managing exhibitions across multiple European countries, our logistics experts help you transport the materials and equipment you need to your venue.

Supporting every stage of your exhibition logistics

From preparing materials for dispatch to delivering them directly to the venue, Van Express provides logistics solutions to support the different logistics requirements of your exhibition.

  • Exhibition stand transport
  • Booth equipment deliveries
  • Promotional material transport
  • Product and sample deliveries
  • Technical and audiovisual equipment
  • Exhibition furniture transport

Whether you need to transport equipment to a single exhibition or coordinate multiple shipments for an international exhibition schedule, our dedicated van delivery and truck services help your materials arrive where they need to be, when they need to be there.

Fragmented middle mileOptimised middle mileImpact on last-mile carrier
Inventory proximityStored in distant, regional large warehousesDistributed swiftly to urban micro-hubs.Shorter routes, less fuel consumption, higher drop density.
Handoff structureDisorganised bulk arrival; manual sorting at depot.Pallets organised by carrier route beforehand.Faster dispatch times; reduced driver idle time.
Data flowSiloed data; last-mile has no view of incoming freight.Integrated APIs and active end-to-end tracking visibility.Proactive route planning and dynamic ETA updates.
Our services

Exhibition transport services we offer

Choose the right logistics service solution for your exhibition equipment and receive a tailored quote in just a few clicks.

From €0.60/km

Box van

Up to 1000kg or 6 pallets

From €0.60/km

Curtain side van

Up to 1000kg or 10 pallets

From €0.65/km

Van with trailer

Up to 1000kg or 10 pallets

Our logistics services for exhibitions

From cross-border exhibition transport to time-critical deliveries and specialised handling for sensitive equipment, Van Express provides professional logistics solutions for different exhibition transport requirements across Europe.

01

International transport

Move exhibition stands, displays, promotional materials, and event equipment across Europe with reliable cross-border transport tailored to your business. Our dedicated vans and trucks help exhibitors, manufacturers, and event companies transport their equipment to trade shows, expos, and venues everywhere across Europe.

02

Same- and next-day delivery

When an exhibition deadline is approaching, there is no time to waste. Our express transport services provide a fast logistics solution for urgent exhibition deliveries, with collection available in as little as three hours in many European locations and direct delivery to your destination.

03

White glove delivery

From delicate displays and technical equipment to high-value equipment and sensitive exhibition materials, we provide white glove transport solutions designed around your shipment requirements. Our logistics experts can help you select the right vehicle and handling solution for your exhibition equipment.

Ready to deliver with more success?

Experience seamless logistics tailored to your needs. Contact us today to book your delivery or to learn more about our services.

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FAQ

Frequently asked questions

Find answers to most common questions about exhibition logistics.

Can I track my exhibition shipments during transportation?

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Yes. Every shipment booked through Van Express receives a unique tracking code, allowing you to monitor your exhibition equipment throughout its journey.

Our in-house developed platform provides visibility from collection to delivery, while our logistics team is available to assist if you need additional support.

Can Van Express arrange temporary storage solutions for exhibition materials?

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We may be able to help arrange temporary warehouse rental solution for your exhibition equipment and materials, depending on your requirements and location.

If you need storage before or after an exhibition, let our logistics experts know when requesting our transport service. Tell us where the storage is required, how long you need it for, and what type and volume of materials need to be stored.

How do I book international shipping for exhibition equipment with Van Express?

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Simply contact our logistics team and provide details about your shipment, including the collection location, destination, exhibition date, required delivery timeframe, and the type and size of equipment you need to send.

Our experts will assess your requirements and help you select the most suitable logistics solution for your exhibition equipment.

What packaging solutions are recommended for exhibition transport?

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Proper preparation and packaging by the shipper are essential when shipping exhibition equipment. The packaging solution should be selected according to the size, weight, material, fragility, and value of the items sent.

As a shipper, you are responsible for appropriately protecting delicate displays, technical equipment, and fragile exhibition materials to reduce any risk of scratches, impacts, and movement during transit.

Our logistics experts can advise you on the most suitable logistics solution based on the type of exhibition equipment you need to move.

Can Van Express transport oversized exhibition displays?

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Yes. We can arrange logistics solutions for oversized exhibition displays and equipment.

Depending on the size, volume, and weight of your shipment, we can provide dedicated van transport or FTL solutions. Tell our logistics experts what you need to move, and they will help you identify the most suitable vehicle and transport solution.

Industries

Other industries we serve